• What? - What is the event?  Is it a simple luncheon where cruisers meet at a designated restaurant and each order from the menu?  Or is it a Gam where seminars and catered meals are included?  Or something in between?
  
  
• When? - What are the date(s) and time(s) of the event?  Is it a recurring monthly or weekly event?  An annual event?  A one-time happening?
  
  
• Who? -  Who is welcomed to attend?  SSCA members only?  Other cruisers in the area?  How many people are you expecting?  Should they RSVP?
  
  
• Where? - What is the specific location where the event will take place?
  
  
• Cost? - Will registration fees need to be charged to cover facility costs or other expenses?
  
  

• Contact Home Base for help!     We are here to assist you with all parts of planning and implementing your event.  With answers to the questions above, we can take care of getting the word out for you by doing any or all of the following!
  
  
• Promote the event to SSCA members including adding it to the SSCA.org event Calendar, creating a specific page about it on the SSCA.org website, writing an article for the Commodores' Bulletin, posting the event details to the discussion forum, etc.
  
  
• Post it to the SSCA Facebook Group
  
  
• Reach out to local cruising station hosts.  Once you arrive at the directory using the link, set the "Involvement Type" field to Cruising Station Hosts and set the country and/or state fields to the appropriate geographic area for your event to find Cruising Station Hosts in that area.
  
  
• Let other organizations know about it
  
  

Contact Home Base for Help! We are happy to help you recruit volunteers if you need assistance.  Some places where volunteers might be helpful are:

• Registration Table - If you're expecting a lot of people and plan to give out name badges or any other materials, it might be helpful to have someone stationed at a registration table.
  
  
• Set up/break down - Do you have anything to set up and take down?  If so, you may want assistance in that area.
  
  
• Commercial Opportunities - Will you have opportunities for our annual sponsors or other businesses to take part in the event?  Perhaps a volunteer to coordinate that effort would be helpful.

• Will you be offering a full meal? Or maybe light refreshments?
  
  
• Does the facility where you're holding the event provide food?
  
  
• Do you need to find an outside caterer?
  
  
• Food Trucks are becoming more and more prevalent and are a great option!
  
  
• What will the food costs be and will attendees pay a la carte at the event, or will the food be bundled into registration fees?
  

• Will your event feature organized educational opportunities?
  
  
• What topics are planned?
  
  
• Who will present them?
  
  
• Are microphones and speakers needed for the presenter to be heard?  Are laptops, projectors, screens needed for PowerPoints or other presentations?
  
  

This is another area where help is yours for the asking.  Reach out to Home Base for assistance in finding topics, speakers, and equipment!

• Space available - Is there space available at the event site for exhibit tables?  If so, please let Home Base know.  Our annual sponsors are offered exhibit space when available.
  
  
• Prizes - Will you offer businesses the opportunity to provide door prizes, raffle prizes, and auction items?  If so, how will you give the prizes out?  You might consider selling raffle tickets, holding a silent auction, or just putting the registrants' names into a hat and drawing for the prizes.
  
  
• Recognition - Please don't forget to recognize those businesses who provide prizes!